6. Vacation/Leave Grid for Postdoc Associates and Scholars

Return to Postdoc Services policies and forms

	Postdoctoral Associate	Move from Postdoctoral Associate to Postdoctoral Scholar	Transfer to another University Department	Transfer to Faculty Position	Transfer to an Exempt Staff Position	Resignation, Dismissal, Death or other Separation
Vacation Leave	Earn 15 days per year. Unused leave is carried over to the next year not to exceed 20 days.	Unused vacation leave balance is banked, and if the Postdoc Scholar returns to the compensatory payroll, vacation leave will be restored. Appointee not eligible to accrue Duke vacation leave while on the non-compensatory payment system, but rather is entitled to a total of 40 days per year for personal absences (subject to the terms of their respective funding agency). Unused personal absence days do not accrue from year to year.	Accrued leave or personal absence balance transfers with the employee.	Unused vacation leave or personal absence time is forfeited.	Unused vacation leave transfers with the employee. Unused personal absence time is forfeited.	Unused vacation leave or personal absence time is forfeited.
Sick Leave	Earn 12 days per year. Unused sick leave carries over from year to year without limit.	Unused sick leave balance is banked, and if the Postdoc Scholar returns to the compensatory payroll, sick leave will be restored. Appointee not eligible to accrue Duke sick leave while on the non-compensatory payment system but rather is entitled to a total of 40 days per year for personal absences (subject to the terms of their respective funding agency). Unused personal absence days do not accrue from year to year.	Accrued leave or personal absence balance transfers with the employee.	Unused sick leave or personal absence time is forfeited.	Unused sick leave transfers with the employee. Unused personal absence time is forfeited.	Unused sick leave or personal absence time is forfeited.
Parental Leave	The parental leave policy is equivalent to the staff leave policy at https://hr.duke.edu/policies/time-away/leaves-absence/paid-parental-leave-policy	The parental leave period will be the temporal equivalent to the staff parental leave period: 6 weeks (subject to the terms of their respective funding agency).	Postdoctoral Associates are still eligible if they meet the criteria located at www.hr.duke.edu/parental_leave/. The parental leave period for Postdoctoral Scholars will be the temporal equivalent to the staff parental leave period: 6 weeks (subject to the terms of their respective funding agency).	Temporary parental leave eligibility and benefits differ with respect to regular rank versus non-regular rank appointments. See Faculty Handbook for full details.	For eligibility requirements, visit http://hr.duke.edu/policies/ time_away/loa/policy_details/ parental.html	No longer eligible.
Bereavement Leave	Must use accrued vacation or sick leave.	Must use personal absence days.	Must use accrued vacation or sick leave as a Postdoctoral Associate, or personal absence days as a Postdoctoral Scholar.	Not eligible for bereavement leave. Must use vacation leave (Med. Ctr.) or coordinate schedule with department chair.	Must use accrued vacation or sick leave.	No longer eligible.
Holidays	The number of discretionary days and paid holidays will match that of the staff in the relevant school of the University.	Unused discretionary days are forfeited. Appointee no longer eligible to accrue discretionary holidays but rather is entitled to a total of 40 days per year for personal absences (subject to the terms of their respective funding agency). Unused personal absence days do not accrue from year to year.	Unused discretionary holidays transfer with the Postdoctoral Associates while personal absence time transfers with the Postdoctoral Scholars. Still eligible for designated and discretionary holidays if a Postdoctoral Associate and personal absence time if a Postdoctoral Scholar.	Unused discretionary days and personal absence time are forfeited. Schedules are then coordinated within the department.	Unused discretionary days transfer. Unused personal absence time is forfeited. The accrual rate of discretionary days and paid holidays will match that of the staff in the relevant school of the University.	Unused discretionary days or personal absence days are forfeited.
Jury Duty	Employee is eligible for paid leave provided by Duke for jury duty service as well as when subpoenaed as a witness in Duke related cases. Employee must submit an authentic summons, subpoena, or notice to a supervisor.	Appointee should check with their respective funding agency for eligibility.	Postdoctoral Associates are still eligible for paid leave provided by Duke for jury duty service as well as when subpoenaed as a witness in Duke related cases. Employee must submit an authentic summons, subpoena, or notice to a supervisor. Postdoctoral Scholars should check with their respective funding agency for eligibility.	Faculty member should coordinate time off needed for jury duty with his/her department chair.	Employee is still eligible for paid leave provided by Duke for jury duty service as well as when subpoenaed as a witness in Duke related cases. Employee must submit an authentic summons, subpoena, or notice to a supervisor.	No longer eligible.
Family Medical Leave (FMLA)	Eligible if employed for at least 12 cumulative months (does not have to be consecutive) and have worked at least 1250 hours in the previous 12 months prior to the leave.	Not eligible through Duke University. However, the appointee should check with their respective funding agency to determine if they are eligible through that agency.	Postdoctoral Associates are still eligible if employed for at least 12 cumulative months (does not have to be consecutive) and have worked at least 1250 hours in the previous 12 months prior to the leave. Postdoctoral Scholars are not eligible for FMLA through Duke. However, the appointee should check with their respective funding agency to determine if they are eligible through that agency.	Eligible for Temporary Medical Leave which counts as leave time under FMLA. See the Faculty Handbook for more details.	Eligible if employed for at least 12 cumulative months (does not have to be consecutive) and have worked at least 1250 hours in the previous 12 months prior to the leave.	No longer eligible.
Parental Involvement Leave	Employee is eligible. Duke provides 4 hours leave per calendar year for a parent to attend a school event or be involved with the child's school.	Appointee should check with their respective funding agency for eligibility.	Postdoctoral Associates are still eligible. Duke provides 4 hours leave per calendar year for a parent to attend a school event or be involved with the child's school. Postdoctoral Scholars should check with their respective funding agency for eligibility.	Schedules are coordinated within the department.	Employee is eligible. Duke provides 4 hours leave per calendar year for a parent to attend a school event or be involved with the child's school.	No longer eligible.

REMINDER: Departments are responsible for tracking leave and for ensuring compliance with all applicable policies.