Research Data Policy updates, researcher onboarding, and more
Updates & Announcements
Updates on the Research Data Policy – Request for Feedback
The Research Data Initiative within the Office for Research & Innovation would like to thank the hundreds of research faculty and staff that reviewed and commented on the draft research data policy. This engagement is critical to ensuring that the policy mirrors the current data landscape, is reflective of the breadth of research conducted at Duke, and supports quality data management and sharing practices across the institution. The comment period closed the first week in October and the team is currently reviewing responses and considering how it will impact the final policy and its implementation. The feedback has been constructive and valuable. If you are interested in learning more about the initiative and getting an overview of feedback, please attend the Research Town Hall on November 18 at 11:00 AM. An announcement and registration link are forthcoming.
Frequently Asked Questions for Recent Research Policy Updates
On October 1, updated policies went into effect regarding application submission deadlines and requirements. The updated policies include:
- Research-related grant and contract proposals must be received in final submission-ready form ready for institutional review and clearance by the appropriate pre-award office at least five business days prior to the submission date.
- Investigators must utilize the Intent to Submit Process in myRESEARCHhome no later than fifteen business days prior to the submission date (with grace period for units not yet participating in the Intent to Submit Process). Note that some departments may require additional time.
- New faculty and first-time principal investigators (PIs) engaged in research must complete Researcher Onboarding with the myRESEARCHnavigators within 90 days of hire (new faculty) or prior to the award being processed for external funding (first-time PIs).
To assist with implementation of the updated policies, a frequently asked questions page has been developed in myRESEARCHpath. Refer to this page for clarification on the updated policies and process as you are preparing for upcoming submissions.
Resources & Tools
What Is Researcher “Onboarding” and Is It for Me?
“I've never had anything like this when starting a new job - I think it's a fantastic service!“ says a new faculty member in Evolutionary Anthropology. A Pharmacology and Cancer Biology postdoc who discovered the service said, “the navigator boiled the onboarding down to highlight the things I will really need, whilst also making me aware of other resources that could be helpful.” A faculty member who had been at Duke for a few years that said, “the process was very helpful, and I wish I would have known about it 6 months ago.”
Since 2017, the myRESEARCHnavigators team has completed almost 900 sessions with researchers across the institution. The 1:1 consultations are tailored, ensuring that you are aware of processes, resources, and support associated with your field of study and upcoming plans. While the service is available upon request, as of October 1, it is mandatory for all new faculty engaged in research within 90 days of hire/faculty appointment. It is also required for first-time Principal Investigators, or those non-regular rank faculty who gain PI status on external awards. Don’t let the mandated nature of the consultation make you think it won’t be beneficial – over 98% of researchers give the service 4–5 stars.
To learn more about the highly-rated service, or to schedule a consultation, visit the Office of Research Initiatives website.
Grant Writing Toolkits for Federal Funding Mechanisms
To assist with proposal development for common federal funding mechanisms, various grant writing toolkits are available to Duke researchers in myRESEARCHpath. These toolkits provide mechanism-specific templates and guidance for developing required proposal sections, application tracking spreadsheets, and proposal development calendar templates. Toolkits are currently available for the following sponsors and mechanisms:
- NSF standard programs and special programs
- NIH fellowship (F) grants
- NIH career development (K) grants
- NIH research (R) grants
- NIH program (P and U) grants
- Department of Energy funding program
These toolkits are developed and maintained by research development offices across the institution. Toolkits for additional sponsors and mechanisms will be added to myRESEARCHpath as they become available.
Navigate the Complexities of Cross-Border Transactions
Duke’s Office of Export Controls (OEC) is a resource available to assist the Duke community in navigating the complexities of cross-border transactions. OEC can help with regulatory issues related to international travel, import and export shipments, and research collaborations with international partners (both outside and within the United States). Complicated regulatory issues can arise in globally focused activities, from sponsored research to hosting visiting scholars to travel and study abroad. OEC can help identify regulatory issues and streamline compliance requirements that let faculty, staff, and students focus on their professional and academic goals.
For more information visit export.duke.edu.
Access Articles, E-Books, and Databases Through Library Websites for Best Coverage
There are tens of thousands of electronic journals, books, and databases available to the Duke community through the libraries of Duke University. With many faculty and staff still working from home, and with the addition of new security software on some Duke Health computers, it is important to remember that the most comprehensive access to journals, books, and databases licensed for Duke is by starting at your Duke library's website. This will enable you to see coverage and will prompt you to sign in with your NetID and password when necessary. While many resources may be accessible through a Google search on campus, you may hit unnecessary paywalls for resources that would be available if you had accessed them from the library's sites.
Free Institutional Membership in the Association for Women in Science
Duke holds an institutional membership in the Association for Women in Science (AWIS) and membership is free to students, staff, and faculty. AWIS is an organization that advocates for gender equity and the advancement of women in STEM. The AWIS organization offers professional development, networking, mentorship, and leadership opportunities. You can learn more here.
Join through the institutional partnership at awis.org/duke-form.
Workshop Offering: Leading Effective Science Teams
The CTSI Team Science Core is offering an interactive workshop on leading effective science teams. This workshop will provide an overview of team science principles, explore the features of effective leadership, and engage in an activity designed to enhance efficacy as a leader. The workshop is designed for delivery in either a 60- or 90-minute virtual format. In order to ensure a high level of interactivity, participation is limited to 30 participants.
For more information or to schedule this free workshop for your unit, please email email@example.com.