In general, we expect that the Office and Research Administration (ORA) and the Office of Research Support (ORS) will be able to submit proposals, negotiate and accept awards, and issue subcontracts/subawards even if staff are working remotely. However, faculty who have upcoming application deadlines should be prepared for delayed responses from grant managers and central office staff that are working remotely and should adjust application preparation timelines accordingly. Additionally, we have experienced technical issues that delay electronic submissions so faculty should be prepared to submit early to avoid missing a deadline.
Most of our federal sponsors have released guidance regarding application deadline extensions:
- NIH: The NIH is allowing delayed submissions as outlined in NOT-OD-20-091. Applicants do not need to request prior approval for late submissions and a cover letter providing a justification is not required. The pre-award offices do not need to review late submission justifications that fall under this NOT. Please put the ORIGINAL due date in SPS for the “agency due date”, and enter the late submission target date in the “department needs by” field.
- NSF: The NSF has provided a list of application deadline extensions. Deadlines for opportunities not listed remain unchanged. If an applicant is unable to meet the deadline listed, they should coordinate with the appropriate program officer. Extensions will be considered on a case-by-case basis.
- DOD: DOD is encouraging all program officers to use maximum flexibility in the submission of applications, providing they still maintain sufficient ability to review all applications and complete the project within the timeframe necessary. Contact program officers for specific funding opportunity notices.
If federal agencies officially close, submitted proposals will most likely remain in a queue and awards may be delayed, pending resumption of normal operations – as has been the case during federal budget-related shutdowns. Updates will be posted here as more information is available.
Please refer to the Agency-Specific COVID-19 Updates for additional sponsor information.
Most federal agencies, including NIH and NSF, do not grant prior approval for late submissions; however, there are existing policies that address extenuating circumstances.
- Current NIH guidance can be located at NOT-OD-15-039
- NSF has issued guidance under Frequently Asked Questions (FAQs) About the Coronavirus Disease 2019 (COVID-19) for National Science Foundation (NSF) Proposers and Awardees (points #16 and #17)
We strongly encourage you to discuss your specific situation with both your agency Program Official and ORA (Medicine/Nursing) or ORS (Campus).
Duke can provide a scanned copy of a wet ink signature until such time that offices reopen and we can send the original via a courier service.