Contributions of Personal Protective Equipment (PPE)

We have been gratified by the number of offers we have received to contribute PPE to our colleagues in the Health System. The Procurement Office is currently focused on the following items:

  • N95 masks
  • Face masks including ear-loop masks
  • Latex-free gloves (all sizes)
  • Face shields

Some of our sponsors have communicated the allowability of these contributions, and we continue to work with all sponsors to determine how to best identify and document these contributions. Significant contributions of supplies that were originally purchased using sponsor or institutional funds should be documented by PIs/grant administrators using the Providing Essential Supplies for COVID-19 Support tracking form.

The NIH and NSF have confirmed the allowability of donating PPE to support the response to COVID-19. For the NIH, projects should maintain documentation of donations.

For PPE contributions that were originally purchased with NSF funds, projects must submit a request to contribute the items or resources via the “Other Request” in the Notifications and Requests module in Research.gov. The requests should specify the items or resources to be donated and any anticipated impacts of the donation on the scope of the project. If the donation will result in a change in objectives or scope, projects should note this by using the “Change in Objectives or Scope” in the Notifications and Requests module. Note that these changes should also be discussed with ORS or ORA prior to communicating to NSF officials.

We would greatly prefer that you bring the PPE to the central collection site at Classroom 3 on the 3rd floor of Trent Semans. This building – like all Duke Health buildings at this time – requires badge access for entry. If the classroom is locked, please deposit your supplies outside the classroom. The area is monitored by video to ensure that your contributions are secure, and Procurement staff collect provisions multiple times each day. If you are unable to move the PPE yourself and need assistance, please email researchprocurement@duke.edu or 
Elizabeth.norwood@duke.edu to make alternative plans.